Processing of applications

All applications are treated confidentially. Click on the document to the right for further details about our GDPR policy.

Applications are reviewed by the Foundation’s scientific review panels and external experts. Applications for travel scholarships are processed administratively by the Foundation.

Generally accepted guidelines for impartiality are observed when evaluating all applications.

Applications relating to biomedical sciences are evaluated based on scientific content, the applicant's qualifications and the standard of the academic environment at the host institution.

The Foundation's board of directors makes the final decision on all grants. In the case of certain programmes, the board of directors gives the review panel the authority to take the final decision. You will receive the decision on your application by email shortly after the deadline.

Guidelines for impartiality

The Lundbeck Foundation applies the rules and principled codes of conduct governing impartiality described below. These are based on the Danish Public Administration Act's chapter 2 on impartiality. The impartiality rules are developed to ensure a balanced presence of professional expertise, transparency and impartiality in the Lundbeck Foundation’s decisions.

The rules apply to members of the Lundbeck Foundation’s board of directors, members of the Foundation's grant committees, external reviewers, executive management and others who have an influence on the Foundation's decisions on award of grants.

Disqualification

A person will be disqualified from the decision-making process in a specific case if

1. said person has a personal or economic interest in the outcome of the specific case
2. said person has a familial relationship to the applicant, i.e. spouse/cohabiting partner (current and former), relation or relation by marriage in direct line of ascent or descent, close collateral relation such as a niece or nephew or another close relation with a personal or economic interest in the outcome of the specific case
3. said person is or has previously been a supervisor for the applicant or, in any other way, collaborates with the applicant or has collaborated closely with the applicant within the past five years
4. said person has acted as a referee for the applicant on the application in question
5. said person has released a publication together with the applicant within the past five years
6. said person aims to enter into a close, academic collaboration with the applicant during the course of the project related to the application
7. said person is employed in a public institution (such as a faculty or hospital) in which his/her superior is the applicant, or if the said person has supervisory responsibility for the applicant. In specific cases in which a decision is of crucial importance for a particular place of employment, any employee or manager at this institution will likewise be disqualified,
8. the applicant is in a research team of which said person is a member or has been a member within the past five years,
9. if any other circumstances exist that put said person's impartiality in question

A person who is disqualified, or whose impartiality in a specific case may be in doubt, is required to notify the Lundbeck Foundation of such in advance. Non-compliance will be considered a breach of the rules governing impartiality.

Guidelines in the event of disqualification

A person who is disqualified from the decision-making process in a specific case may neither make a decision, participate in the decision nor participate in any part of the case-handling process.

If a person has a potential conflict of interest or if there is any doubt about the impartiality of said person in a given situation, the chair of the relevant committee or review panel will decide, together with the management, whether the conflict of interest should result in disqualification.

Consequences of breach of the rules governing impartiality

The following consequences will apply if breach of the Lundbeck Foundation's impartiality rules can be proven:

• The review of the application must be repeated and processed by the relevant committee or review panel without the influence of disqualified members, in the same way as if the impartiality rules had not been breached
• All cases of breach or circumvention of the impartiality rules must be reported to the Foundation's board of directors, which will take charge of the further processing of the case.