Reporting

Lundbeckfonden’s vision is to create a better life through new knowledge. Therefore, it is a natural step to document the value and effect of the research we fund. The aim is to ensure that our grants benefit both the research and society in general.

Reporting is done through the application system of the Lundbeck Foundation (LANAS). As part of the reporting you are, as a grant holder, asked to register your bibliometric results in ResearchFish.

Lundbeckfonden implemented Researchfish in 2016 as a tool for reporting the results of biomedical science research projects. Researchfish is an online system for collecting data from researchers on the results of their scientific activities. Over 100,000 researchers from 70 countries currently use the system to report to their funding sources. Researchfish enables foundations and research organisations to keep systematic track of the results and output from their grants, and enables researchers to register their work.

If you are required to report via Researchfish, this will be indicated in the report form in the foundation’s electronic application system.

If you experience problems with the Researchfish system (for example, login or technical problems), please contact support@researchfish.co.uk. We also recommend that you watch the videos. This is the fastest way to learn about the specific aspects of the system. In addition to the instructions in the system, there is an online help function with FAQs, context-dependent support functionality and live chat from 9 am to 5 pm (UK time), Monday to Friday. Researchfish also regularly schedules webinars, and we would advise new users to sign up to these short, free sessions.

You are welcome to send any other questions regarding reporting to Lundbeckfonden to application@lundbeckfonden.com.

Questions and guidance set
Researchfish FAQ

A common Question Set has been agreed across all the Researchfish funders, and is available for download here. Lundbeckfonden has added additional questions to the set. Some questions may not be relevant for your research grant but we ask that you answer the question set to best of your ability. In the following guidance text we will see what is relevant to report in Researchfish and what is not. Each section is related to the corresponding sections in the Researchfish Question Set.

1. PUBLICATIONS
You can record any publication outputs from your research in this section, for your personal use (for example to add to your CV). Funding organizations have provided the following guidance for outputs that you attribute to grants.

Tell us about:
All research-related publications, which were published or accepted and in which you or members of your research group/team were named authors. If your funder has asked you to provide details of any significant unpublished work, then you can also enter these here.

2. COLLABORATIONS & PARTNERSHIPS
You can record any details about collaborations and partnerships in this section, for your personal use (for example to add to your CV) as well as to report to your funder. Funding organizations have provided the following guidance for outputs you attribute to grants.

Tell us about:
Bi-lateral or multi-lateral partnerships that have resulted from or are directly linked to this grant
A member of the research team/group has entered into an agreement to participate in a network, consortium, multi-centre study or other initiative
Changes in the status of collaborations previously reported (e.g. collaborations that are no longer active)

Do not tell us about:
Collaboration or partnerships at an early stage of discussion with no tangible output, so far
Details of collaboration or partnership that are restricted by contractual confidentiality
Details of funding that have been gained through a successful application. This should be reported in the ‘Further Funding’ section.

3. FURTHER FUNDING
For your personal use, you can in this section record details about additional funding that you have obtained (for example to add to your CV) as well as to report to your funder. Note that funding organizations have provided the following guidance for outputs that you attribute to grants.

IMPORTANT – Note that funding received as a result of the research supported by one or more of your grants should be attributed to the relevant grant. You can relate grant funding for grants you are reporting on in ResearchFish by clicking on any related grant number on the right of the screen and opening the section called ‘Related Grants’. If you have related the grants then DO NOT report those as ‘Further Funding’ as this is done automatically.

Tell us about:
Funding grants from organizations that are not participating in Researchfish. Note that funding from other grants that are already in the Researchfish system you should link to, by clicking on any grant and going to the ‘Related Grants’ section
Scholarships, studentships and fellowships
Travel grants

Do not tell us about:
Financial contributions already entered into the collaborations/partnerships section.
Financial contributions from collaborating partners, or sub-contracts (this is entered in the collaborations section)
Funding arising from grants displayed on the screen under “my awards”

4. NEXT DESTINATION & SKILLS
You can record any details about staff that have left your group/team in this section. Note that funding organizations have provided the following guidance for outputs that you attribute to grants.

Tell us about:
Staff that is no longer with your team, where their salaries were wholly or partly funded by grants listed under “my awards”
Details of the next destination, where known, for staff that has left – whatever the reason for leaving
Students whose stipend was met by grants listed under “my awards”

Do not tell us about:
Secondments
People who have changed role, but continue to work in your group/team (e.g. promotions)
Lundbeckfonden recommends you not to use initials as identificator for former team members. This precaution is to ensure full anonymity, even though this information is only visible to the PI.

5. ENGAGEMENT ACTIVITIES
You can record any details of activities that have engaged audiences other than exclusively your scientific peers in this section. Note that funding organizations have provided the following guidance for outputs that you attribute to grants.

Tell us about:
Activities supported or undertaken by you or a member of your research group/team
Activities that relate specifically to funding from a grant listed under “my awards”
Recurring activities (but only report them once)

Do not tell us about:
Activities that were based on science or research in general
Activities not specifically related to the research funding you are reporting on

6. INFLUENCE ON POLICY, PRACTICE, PATIENTS & THE PUBLIC
You can record details about your influence on policy in this section. Note that funding organizations have provided the following guidance for outputs that you attribute to grants.

In this section, your funders would like to capture details of any significant impact on policy or practice that has been realized as a result of your research. Research that has impacted on policy areas that effect health, society and the economy, such as housing, transportation and schools should also be reported here.

Tell us about:
Policy/practice influenced at local, regional, national or international level – Influence on all policy or practice areas that affect society and the economy
Influences on systematic reviews, guidelines and policy documents (e.g. shaping recommendations)
Training/educational developments (including courses and course material)
Membership of and participation in advisory committees and/or government reviews

Do not tell us about:
Training developments for undergraduate courses

7A. RESEARCH TOOLS & METHODS
You can record details of any new research materials, methods or tools arising from your research in this section, for your personal use (for example to add to your CV) as well as to report to your funder. Note that funding organizations have provided the following guidance for outputs that you attribute to grants.

This section is about capturing data on new research materials that were developed as part of your funded research and are making a significant difference to your research, or to the research of others. This section is not intended to list details of materials that could be generated in any standard laboratory or research environment, but only those materials that make new lines of enquiry possible.

Tell us about:
Research tools or methods (including transgenic animal models) that have arisen directly from work funded by grants listed under “my awards”, and that have supported new lines of enquiry

Include any novel advances in methods that could realistically impact on the 3Rs (guiding principles for more ethical use of animals in testing), e.g. in vitro methods or advances in experimental design which can reduce the number of animals used, or non-invasive/improved techniques which can minimise animal pain or distress

Do not tell us about:
Research materials not generated by your group/team as a direct result of this grant, or obtained from other sources including collaborators.

7B. RESEARCH DATABASES & MODELS
You can record details of any new research databases or models arising from your research in this section, for your personal use (for example to add to your CV) as well as to report to your funder. Note that funding organizations have provided the following guidance for outputs that you attribute to grants.

This section is about capturing data on new databases, datasets or models that were developed as part of your funded research and are making a significant difference to your research, or to the research/work of others.

Tell us about:
Databases, datasets and collections of that which has been produced as part of your work
Novel data analysis methods or techniques that your work has significantly influenced
Data handling and control systems that have applications outside the original research area or technology (e.g. data matching, monitoring, modelling, grid infrastructure)
Include any novel advances in methods that could realistically impact on the 3Rs (guiding principles for more ethical use of animals in testing) , e.g. computer modelling techniques which can replace animals where they otherwise would have been used, improved statistical methods

Do not tell us about:
Research materials not generated by your group/team as a direct result of this grant, or obtained from other sources including collaborators.

8. INTELLECTUAL PROPERTY & LICENSING
You can record details of intellectual property that has arisen from your research in this section, for your personal use (for example to add to your CV) as well as to report to your funder. Note that funding organizations have provided the following guidance for outputs that you attribute to grants.

You may have reported details of outputs in other sections for which details of intellectual property protection should be recorded here. However do consult your local technology transfer experts if you are uncertain whether any details can be disclosed publicly.

Tell us about:
Patents that have been published, granted or allowed to lapse
Discoveries that have been licensed to others
Changes to the status of intellectual property previously reported

Do not tell us about:
Patents filed, but not yet published
Spin-out companies (report these in the ‘Spin Outs’ section)
Any details of discoveries that should remain confidential

9A. MEDICAL PRODUCTS, INVENTIONS AND CLINICAL TRIALS
You can record details about medical products and interventions developed or under development in this section, and also data on clinical trials for your personal use (for example to add to your CV) as well as to report to your funder. Note that funding organizations have provided the following guidance for outputs that you attribute to grants.

Tell us about:
Drugs and vaccines
Diagnostic tests, biomarkers and diagnostic imaging techniques
Medical devices
Surgical interventions
Public health interventions
Any other products that are, or are likely to be marketed/distributed to a wider audience
Clinical trials
Changes to the status of products and interventions previously reported

Do not tell us about:
Products or interventions that have not been made public, or cannot be disclosed prior to protection of intellectual property

9B. ARTISTIC & CREATIVE PRODUCTS
You can record details about artistic and creative products in this section, for your personal use (for example to add to your CV) as well as to report to your funder. Note that funding organizations have provided the following guidance for outputs that you attribute to grants.

Tell us about:
Artefacts (including digital)
Artworks
Audio Recordings
Compositions and Scores
Creative writing/performances/films
Exhibitions

Do not tell us about:
Books, software or websites (report these in other sections of Researchfish as appropriate).

9C. SOFTWARE & TECHNICAL PRODUCTS
You can record details about software and technical products in this section, for your personal use (for example to add to your CV) as well as to report to your funder. Note that funding organizations have provided the following guidance for outputs that you attribute to grants.

It is important to only disclose details of developed software and technical products that have been made public and are fully protected or that require no such protection. If you are uncertain, please contact the appropriate department in your unit/institute for further guidance. Technologies that have been developed and that are now protected intellectual property should also be reported in the Intellectual Property section of Researchfish.

Tell us about:
Details of any technologies that have been developed either for the first time or to a significant new stage
Advances which have made new lines of enquiry possible, or which have significantly accelerated research progress
Software and technical products that are fully protected and/or public

Do not tell us about:
Details about software or technical products that should remain confidential

10. SPIN OUTS
You can record details of any link between your research and the growth or establishment of private for profit, or not for profit organizations in this section, for your personal use (for example to add to your CV) as well as to report to your funder. Note that funding organizations have provided the following guidance for outputs that you attribute to grants.

Tell us about:
New private organizations (whether for profit or not-for-profit) established in part as a result of your research (e.g. spin outs and/or start-ups)
Existing private organizations (whether for profit or not-for-profit) where the strategy and/or turnover has developed directly as an output from your research grants that you are reporting on.
Changes in the status of private sector organizations previously reported (e.g. if they have merged, expanded, been acquired or dissolved).

Do not tell us about:
Details which are restricted under contractual confidentiality

Lundbeckfonden recommends that you contact your administration for guidelines on what information to pass on before filling out the questionnaire on Spin-outs if you are not the only owner of the spin-out. Especially concerning spin-out impact and estimation of staff.

11. AWARDS & RECOGNITION
You can record details of any awards or other types of recognition received by you, or members of your research group/team in this section, for your personal use (for example to add to your CV) as well as to report to your funder. Note that funding organizations have provided the following guidance for outputs that you attribute to grants.

Enter details of any significant award made to you, or members of your team, in recognition of your funded research. Only record data on regional, national, European or international level awards. Do not include personal pay awards or promotions here, or institution-specific awards.

Tell us about:
Significant awards, honours, appointments or other forms of recognition
Awards or appointments made at a regional level or above
Invitations to conferences where you or a member of your team were individually named as a speaker or keynote speaker
Research prizes or medals awarded to you or a member of your team
Membership or fellowship of learned society
Appointments to the editorial board of a journal or book series

Do not tell us about:
Invitations to conferences that were not made to individually-named persons
Awards or appointments made below regional level (e.g. within your university)
Career progression (e.g. promotion)

12. OTHER OUTPUTS & KNOWLEDGE/FUTURE STEPS
You can record any outputs from your research in this section, for your personal use (for example to add to your CV) as well as to report to your funder.

You may include information in this section that you feel is important as feedback to your funders about your research, or how this has been applied by others, which you cannot include in other sections of the form.

Do not tell us about anything that you have already reported in other sections or that is not specific to the grant you are reporting on.

13. USE OF FACILITIES & RESOURCES
You can record details of your use of facilities in this section, for your personal use (for example to add to your CV) as well as to report to your funder. Note that funding organizations have provided the following guidance for outputs that you attribute to grants.

Your funders are interested in details of any shared facility or service, national or international research resource used to realize the outputs you are reporting against your funding grants. The types of resource include tissue/DNA banks, patient cohorts, facilities such as high throughput sequencing hubs or proteomics services, bio banks etc.

Tell us about:
Details of the use of national or international services/facilities/centres
Funders promote the sharing of resources such as tissue or data, and the use of such resources should be reported in this section

Do not tell us about:
Research collaborations/partnerships (report these in the section called ‘Collaborations & Partnerships’)
Research materials that you have shared with others (report these in the appropriate sections of Researchfish)

Q: Why Researchfish?

A: Researchfish has been tested and used successfully for several years and has an excellent track record. The use of Researchfish will allow us to conduct a more systematic and uniform data collection improving our ability to assess the impact of the research that is funded by the foundation. Furthermore, it leaves less room for reporting errors, hereby reducing the burden on the researchers.

For an overview of Researchfish’s functionality, please visit Researchfish website: https://www.researchfish.com/

Q: Will it be mandatory to use Researchfish as the tool for reporting on Lundbeckfonden grants?

A: Yes, Researchfish will be an integrated part of the current reporting form used by Lundbeckfonden grantees, and the submission of data through Researchfish will be mandatory. If a researcher fails to comply with this the foundation may withhold or withdraw funding, and new applications from this researcher will not be reviewed.

Q: What will change?

A: The changes for the researchers when reporting to Lundbeckfonden will be minimal. You will continue to use LANAS as a single point-of-entry, and from there you will be directed to Researchfish when reporting research outcomes. This will supplement the current questionnaire. Once you have reported your research outcomes, and your report has been accepted by the Foundation, you will receive the next installment of the grant, unless it is an end of grant report.

Q: When will the changes come into effect?

A: We expect that the system as a reporting tool for Lundbeckfonden will be fully operational in the second quarter of 2016. Prior to this, you will receive a notification with instructions on how to login for the first time and use the system.

Q: Can any preparatory work be done to prepare data for input when the system goes live?

A: Yes. Particularly for journal publications, you might want to make sure that you have the ‘Digital Object Identifiers’ (DOIs) that are provided by the journal, as this will simplify the entering of data into Researchfish. The system allows you to bulk upload 200 journal article entries at a time simply by listing their DOIs (or PubMed IDs). Outputs only need to be entered once and can then be attributed to multiple or single funders (grants) by a drag and drop process.

Q: Is there anything I can do to learn more about the services of Researchfish?

A: You might want to have a look at the video and FAQs on the ‘Help’ section of the Researchfish website. This will give you an idea of the current Researchfish processes and the new service is expected to be very similar. You can also attend the webinars as advertised on the Researchfish website.

Contact at Lundbeckfonden
Science Manager Ulla Jakobsen uj@lundbeckfonden.com