Impartiality Rules

Lundbeckfonden’s rules governing impartiality of the grant allocation process

Lundbeckfonden applies the rules and principled codes of conduct governing impartiality described below. These are based on the Danish Public Administration Act’s chapter 2 on impartiality. The impartiality rules are developed to ensure a balanced presence of professional expertise, transparency and impartiality in Lundbeckfonden’s decisions.

The rules apply to members of Lundbeckfonden’s Board of Trustees, members of the Foundation’s award panels, external reviewers, executive management and others who have an influence on the Foundation’s decisions on award of grants.

Disqualification

A person will be disqualified from the decision-making process in a specific case if

  1. said person has a personal or economic interest in the outcome of said case
  2. said person has a familial relationship to the applicant, i.e. spouse/cohabiting partner (current and former), relation or relation by marriage in direct line of ascent or descent, close collateral relation such as a niece or nephew, or another close relation with a personal or economic interest in the outcome of said case
  3. said person is or has previously been a supervisor for the applicant or, in any other way, collaborates with the applicant or has collaborated closely with the applicant within the past five years
  4. said person has acted as a referee for the applicant on the application in question
  5. said person has released a publication together with the applicant within the past five years
  6. said person is employed in a public institution (such as a faculty or hospital) in which his/her superior is the applicant, or if said person has supervisory responsibility for the applicant. In specific cases in which a decision is of crucial importance for a particular place of employment, any employee or manager at this institution will likewise be disqualified.
  7. the applicant is in a research team of which said person is a member or has been a member within the past five years,
  8. any other circumstances exist that put said person’s impartiality in question

A person who is disqualified, or whose impartiality in a specific case may be in doubt, is required to notify Lundbeckfonden of such in advance. Non-compliance will be considered a breach of the rules governing impartiality.

Guidelines in the event of disqualification

A person who is disqualified from the decision-making process in a specific case may neither make a decision, participate in the decision nor participate in any part of the case-handling process.

If a person has a potential conflict of interest or if there is any doubt about the impartiality of said person in a given situation, the chairman of the relevant panel or review board will decide, together with the administration, whether the conflict of interest should result in disqualification.

Consequences of breach of the rules governing impartiality

The following consequences will apply if breach of Lundbeckfonden’s impartiality rules can be proven:

  • The evaluation of the application shall be repeated and processed by the relevant panel or review board without the influence of disqualified members in the same way as if the impartiality rules had not been breached
  • All cases of breach or circumvention of the impartiality rules shall be reported to the Foundation’s Board of Trustees which will take charge of the further processing of the case.